Our Privacy Policy
We are committed to protecting your privacy. This policy explains how we collect and use the personal information you provide to us whether online or via phone, mobile, e-mail, letter or other correspondence.
By using our website, any of our services, or providing us with any personal information we will assume you are agreeing to your information being used and disclosed in the ways described in this policy.
A. This website collects and uses personal information for the following reasons:
1. Site visitation tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction.
We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to track their journey through the website.
Although GA records data such as your approximate geographical location, device, internet browser and operating system, none of this information personally identifies you to us.
GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this.
GA makes use of cookies, details of which can be found on Google’s developer guides.
Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.
2. Forms and email links
Should you choose to contact us using a contact form or an email link, none of the data that you supply will be stored on this website. Instead it will be emailed to us for offline use such as maintaining a membership list, keeping a record of membership payments, etc.
3. Email newsletters/updates
If you choose to join our mailings (which are sent via email), the name and the email address that you submit to us will be stored in MailChimp, which we use for our email marketing.
You can unsubscribe using the unsubscribe links contained in any MailChimp emails that we send you.
B. Information sharing and disclosure
We will not sell or swap your information with any third party.
We may share your information with our data processors. These are trusted partner organisations (such as MailChimp) that work with us in connection with our organisation’s purposes. All our trusted partners are required to comply with data protection laws and our high standards and are only allowed to process your information in strict compliance with our instructions. We will always make sure appropriate contracts and controls are in place and we regularly monitor all our partners to ensure their compliance.
We may disclose your personal information to third parties if we are required to do so through a legal obligation (for example to the police or a government body); to enable us to enforce or apply our terms and conditions or rights under an agreement; or to protect us, for example, in the case of suspected fraud or defamation.
We do not share your information for any other purposes.
C. A note about membership of BHPSC
BHPSC is a membership organisation, and we encourage our supporters to join BHPSC, which can be done via this website. All BHPSC members are added to our members’ email list so they may be kept informed of our activities. For this we use MailChimp. We send out announcements on this list about once a week, and sometimes more often.
BHPSC members may opt out of this email list at any time by unsubscribing using the UNSUBSCRIBE link at the foot of any of our messages.
Additionally we keep our members’ email addresses on our offline database. We keep this information safe and secure in accordance with the General Data Protection Regulation, and we will not sell this information, or share the information with any other group or individual, without your further consent, or exceptionally in the circumstances described elsewhere in this Privacy Policy.
D. Our website
Our websites use cookies to help them work well and to track information about how people are using them. More information on cookies can be found below.
For all areas of our website which collect personal information, we use a secure server. Although we cannot 100 per cent guarantee the security of any information you transmit to us, we enforce strict procedures and security features to protect your information and prevent unauthorised access.
Our website contains links to other websites belonging to third parties and we sometimes choose to participate in social networking sites including but not limited to YouTube and Facebook. We may also include content from sites such as these on our website. However we do not have any control of the privacy practices of these other sites. You should make sure when you leave our site that you have read and understood that site’s privacy policy in addition to our own.
E. Cookies
What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work better, as well as to provide information to the owners of the site. A cookie often contains a unique number, which can be used to recognise your computer when a user of your computer returns to a website that it visited previously.
How does we use cookies?
We use cookies to enhance the online experience of our visitors, to better understand how our websites are used (see Google Analytics above)
Your rights
Our cookies do not store financial information or information which is capable of directly identifying you (such as your name or address). You have the right to choose whether to accept these cookies. You can exercise this right by amending or setting the controls on your browser to reflect your cookie preferences. However, please note that if you choose to refuse cookies you may not be able to use the full functionality of this website.
Changing your cookie preferences
The “Help” menu in the toolbar of most web browsers will tell you how to change your browser’s cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether.
F. Changes to the policy
This policy replaces all previous versions and is correct as of the date at the end of this web page. We will regularly review and update this Privacy Policy and will update, modify, add or remove sections at our discretion. Any changes will be notified to you through this page. Your continued use of our website, any of our services and/or the continued provision of personal information after we have posted the changes to these terms will be taken to mean you are in agreement with those changes.
G. Your rights
You have the right to:
- request a copy of the information we hold about you;
- update or amend the information we hold about you if it is wrong;
- change your communication preferences at any time;
- ask us to remove your personal information from our records;
- object to the processing of your information for marketing purposes; or
- raise a concern or complaint about the way in which your information is being used.
January 2019